Using different views

A calendar may be viewed in different formats. Most of the view formats are selected from the  View  menu. As an alternative, the appointments of a calendar may also be viewed ar­rang­ed as a timeline (see below).

      Click on the  View  menu and choose the mode which is appropriate for your current needs.

      Day shows all the appointments of a specific day.

      Week shows the whole week.

      Month shows the whole month.

      Quarter shows the whole quarter of the year.

      Year shows the whole year.

      Contents show a list of all appointments in the calendar.

In the ‘Contents’ view you can manage appointments like you are used to in normal folders, e.g., sort them by category or status. In the other views you may navigate using the previous or next arrows.

You may highlight weekends in the calendar views by activating the option  View    Highlight Weekends . In the month and week view, you may also suppress the weekends altogether by activating the option  View    Skip Weekends ; days of the weekend will then only be shown if they contain appointments. Use the section ‘Task List and Calendar’ in the action form of Options    Preferences  to specify which days of the week are to count as weekend for you. Here, you may also specify your personal preferences for the first day of the week and the time scale in day and week views.

By default, the duration of an appointment is indicated in the day and week view of a calen­dar. You may have only the beginning of an appointment shown by deactivating the option  View    Show Duration .

By activating the option  View    Shrink Columns , the days of the week containing no appoint­ments will get less room in the week and month view of a calendar; consequently, there will be more room for the display of appointments on the other days of the week.

Activating the option  View    Categories in Colour  lets you distinguish the different categories of appointments by the font colour of the appointment name (not in day view: here, the cate­go­ries are distinguishable by their category icons). When the option  View    Changes in Colour  is activated, the background colour of new appointments is yellow and that of changed appoint­ments is orange. This option is without effect when the display of event icons is activated via  View    Entries .

You may control what sort of detailed appointment information is shown in the different cal­endar views by activating or deactivating the options of  View    Entries . Because there is more room, the day view offers more options than, e.g., the month or year view. After you have activated the option  Check Box  in the day, week or month view, you may use the multi-selection toolbar for actions on several appointments at a time.

Using  View    Filter , you may restrict the appointments shown in the calendar to those having a certain status by selecting the respective filter option. When the filter option ‘Invited’ is ac­tive, e.g., only appointments to which you have been invited as participant are shown.

Try out the different options of  View    Colour Scheme  to find the calendar colours that you like best. The colour schemes  CRT  and  LCD  were designed in former days to provide better contrast, e.g. for weekend highlighting, on CRT and LCD displays, respectively. If you use individualized viewing options for your calendars (see below) you could use a specific colour scheme for your personal calendar to be able to distinguish this calendar from group calendars at a glance.

You may activate or deactivate several viewing options at a time by selecting  View    Custom­ize .

Scope of calendar viewing options

As with folders, you have the choice of having the viewing options set and stored individually for each calendar (personal and group calendar) or of having the viewing options of one cal­endar applied to all other calendars. This option is set in your personal preferences:

      Click  Options    Preferences  in the top menu bar and go to the ‘Presentation’ section of the action form.

      Check the option Remember each folder’s view options if each calendar’s viewing op­tions are to be treated individually; otherwise, the viewing options set for one calendar also count for each and every other calendar.

If the Remember option is active, you are still able to transfer viewing options to other folders or containers.

      Choose  View    Apply to All Similar  to set the viewing options of the current calendar also for all other calendars.

When you have changed the viewing options of the current folder, you may still revert to the viewing options transferred to the current folder via  Apply to All Similar  by

      choosing  View    Reset .

If the Remember option is inactive, viewing options set for one calendar are also valid for all other calendars. You may exclude certain calendars from taking over the viewing options by

      checking  View    Individual  for a particular calendar. You may then set the viewing options for this calendar different from the viewing options from other calendars. The viewing options for individual calendars are protected from being overridden by the settings of other calendars.

When the Individual option of a folder or container is deactivated, the viewing options are re­set to the viewing options of the non-individualized calendars.

If you want to apply the viewing options of an individualized calendar to other calendars,

      choose  View    Apply to All Similar . Other individual folders will remain untouched by this action.

Viewing appointments as a timeline

You may view the appointments of a calendar also arranged as a timeline where each ap­point­ment is placed at the position corresponding to its start time. If an end time is given, the tem­poral extension of the appointment is represented as a bar. The timeline view is shown in a separate browser window.

      Select  GoTo    Timeline  in the top menu of a calendar to generate a timeline view of the appointments of the calendar.

      Further details are given in 12.1.10 Viewing tasks and projects as a timeline.