Entities are variables within a document set. They have a name and a value. The name consists of a string which may contain alphanumeric characters (letters, numbers) and the underscore character (‘_’). The value may be any character string; it may also contain references to other entities.
Entities may be defined in a document set and its subfolders or in templates within the document set:
• In a document set or a subfolder, select File Change Entities in the top menu and subsequently enter name and value of the entity. Click [New attribute] to enter further entities.
• Within templates, entities are defined with the notation
The name of an entity must not be empty. Entering an empty entity name will not create an entity. If you delete the name of an existing entity in the File Change Entities action, the whole entity will be deleted.
You refer to entities using the notation
You may refer to entities within templates or within entity value definitions.
Entities defined in the document set folder may be referred to from anywhere in folder entity definitions or in templates of the document set and its folders. Entities defined in a specific folder of the document set may be referred to from anywhere below this folder, i.e. in templates contained in this folder or its subfolders, and in entity definitions of folders subordinate to this folder: the scope of entity definitions follows the folder hierarchy. Existing entity definitions may be replaced (overridden) by new definitions in subordinate folders or within templates.