When an action is to be applied to several objects in parallel, you have to first select the objects. You can do this by:
• activating the respective check boxes on the left hand side of the object entries;
• selecting all entries in the folder page by clicking in the multi-selection toolbar. The latter may also be done by selecting Edit Select all in the top menu bar.
When selecting objects for a simultaneous action, you may also de-select all objects so far selected by
• clicking in the multi-selection toolbar. This may also be done by selecting Edit Unselect all in the top menu bar.
After having selected the objects that the action is to be applied to, you have to click the appropriate icon in the multi-selection toolbar to trigger the action. The names of the actions are shown as tooltips when you move the cursor over the action icons. You find these actions also as options in the Edit menu of the top menu bar: thus you may select, e.g., (catch up)or Edit Catch up .
If you have selected objects for an action that cannot be performed on all of these objects, BSCW will perform the action only on those objects selected where the action is ‘legitimate’.
If there is no object in the folder for which an action would be legitimate, the corresponding action icon will not be shown in the multi-selection toolbar.
In the following, we describe what the actions of the multi-selection toolbar will do.
Catch up – indicates to BSCW that you have taken note of the current events (i.e. previous actions on the objects selected) and that you do not want to be reminded of them any longer. The event icons in the entries selected are removed.
Note: Catch up is applied recursively to the complete contents of a folder and its subfolders. As a shortcut, catch up affects all objects in a folder when no objects are selected. Thus, the effect is identical to selecting File Catch up in the top menu.
Send Email – lets you send the objects selected and their complete contents by email (as attachments) or by fax. You may also send links to the objects via email. Selection of the send action brings up a form for distribution via email, where you as well may select fax distribution. For email distribution, the recipients may be selected from your address book; their email addresses or fax numbers may also be entered directly into the form.
Cut – transfers the objects selected to your clipboard.
Copy – puts copies of the objects selected into your clipboard.
Paste – transfers the objects of the current selection in your clipboard to the folder selected. If nothing is selected, the current selection in your clipboard is transferred to the current folder. Note, that you may select only one folder to which the objects of the clipboard are to be transferred.
Delete – transfers the objects selected to your trash.
Undelete – returns the objects selected in your trash to the locations from which they were deleted, i.e. moved to the trash.
Archive – generates a Zip/Winzip or Tar archive of the objects selected. Archiving is particularly useful if you want to download a large number of documents.
Rate – lets you rate the quality of the documents selected or of the objects referred to by the URLs selected.
to Case – puts links to the folders selected into your briefcase for synchronization with your local computer.
to Portal – generates widgets in your personal portal that correspond to the objects selected. In the case of folders or discussion forums, e.g., the widgets show the contents of the folders or discussion forums selected.
vCard Export –stores the user objects selected in a members’ page or your address book as a vCard file (*.vcf) on your local computer for import of the contact information contained into local applications like Microsoft Outlook.